• Login into Workday and in the search field type “Pre-Verify Student” and select
  • In the student field, type “Student Name” then OK
    • If doesn’t come up, then not eligible or yet to start at UVA
  • Next screen, review details and click “Hire”
    • IF Hire button not available, then can’t be hired as a student and you will need to contact Paul Orange to discuss options
  • After clicking Hire, then a pop up should show with student populated and in supervisory organization, your name should appear.  However, if does not have JM in title, click X and type your name, then select your name with the “JM” designation and OK
    • If no JM designation, then you are not authorized to supervise students.
    • Contact Paul Orange to discuss options
  • Alternatively, if student has other jobs, then next screen will show any other jobs they may have but you will just need to click “Add Job” instead
    • If any are listed, then may need to check with student to see if still active in those roles and if not tell them to contact those supervisors to end those job(s).
  • Next screen enter the following
    • Effective Date – Date you want them to start
    • Reason – Two options depending on whether had other jobs or 1st one
      • If no other jobs on prior screens, then select Hire>New Hire
      • If other jobs, then select Add New Job
    • Employee Type – Student
    • Location – CIC type Carter Harrison and select; CVRC type biomedical and select MR5
    • Job Profile – Type “student” and select “Undergrad Student Worker (J2085)”
    • Time Type  – Part-time
    • Scheduled working hours – 20
      • Enter 20 but if not in registered classes (eg summer or breaks), then can work up to 40 but still enter 20hrs
  • Hit Next and review Org data, then Next again to enter Compensation
    • Scroll down to Hourly and to right click the 3 dots and edit
    • In the amount section, enter the hourly rate.
      • Undergrad minimum at UVA is $12.77.
      • We usually pay $13-15 per hour for our student workers but validate that with your PI and/or Finance Mgrs to ensure funding
  • Hit Next then Submit and message should state going to Student next.
  • Contact the Student and remind them to check their email and/or Workday to complete their steps.
    • They mainly have to complete their Employment Eligibility documents (eg i9), so send them this link https://hr.virginia.edu/compliance/student-i-9-documentation
    • IMPORTANT – Remind them they must complete Step 2 – i9 verification within 3 days of start date or they will be auto terminated.
      • They must take their ID’s to central HR for verification