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New Employee Checklist


UVa Employee Information

On or before your first day
  1. Complete your I-9 Online.
During your first two weeks
  1. Complete eLearning modules- You will be able to access the E-learning modules the day after you attend the in-person program.
  2. Benefits- Review your retirement and benefits information online to ensure you fully understand your plan options here.
  3. Compensation- Review compensation information.
  4. Direct Deposit- Sign-up using Employee Self-Service,Select the SSTL link at the top of the page
  5. W-4 form- Complete your W-4 form using Employee Self-Service, Select the SSTL link at the top of the page.
  6. Va-4- Complete your Va-4 form by printing the form using Employee Self Service, Select the SSTL link at the top of the page.
  7. Select Service Form- Males only
  8. Patent Policy Form- -Faculty and Professional Research Staff only
  9. NetBadge account- Create your NetBadge account and email account by taking the Responsible Computing training.
  10. Transportation & Parking- Sign-up for a parking permit with the Parking Office.

During your first month
  1. Enroll in employee benefits within 31 days (Post Doctoral Research Associates) or 60 days (everyone else) of your date of hire. Enroll via Benefits@UVa,. All forms can be dropped off at 914 N Emmet Street, PO Box 400127, Charlottesville, Va 22904.

Other HR Forms


CVRC Employee Information

Talk with supervisor prior to the first day of work and discuss the following:
  1. Dress code
  2. Office/lab procedures
  3. Contacts and/or mentor(s)
  4. Required training

Complete the following and submit to the CVRC Business Office, room 1010 in MR5:* indicates forms that are not mandatory for everyone

ID Badge Request Form
Use this form to request a health systems ID badge. The form must be signed by Paul Orange. His office is room 1015 in the CVRC Business Office in MR-5. After he signs it, take the form to the ID Badge Office with one form of identification (driver's license, passport, etc.). The ID Badge Office is located in Davis, Room 245.

MR-5 Door Access Request Form
MR-4 Door Access Request Form
Use these forms to request access to labs in either MR-4 or MR-5. This will allow you to swipe your ID card for access to restricted labs. You will need your supervisors signature at the top of the form. Then return the form to the CVRC Business Office. If a physical key is required for entry to your place of work, please use the form below.

Key Request Form*
Use this online form for all key requests for Cardiovascular Research Center labs and offices. This form is for physical keys only, for card swipe access use the Door Access Form above.